Businesses and organizations generate significant amounts of documents on a daily basis many of which are created by and/or shared among teams of employees. Keeping track of all the variations of documents is one aspect of document management. Another is creating backups, particularly of all paper files, digital files and media.
What is a Document Management System?
A Document Management System (DMS) encompasses the entirety of documents generated by a business or organization. Document management systems encompass digital documents as well as scanning legacy paper documents to create digital versions thereof. DMS’s create centralized areas where stored documents are archived, backed-up can be readily retrieved to be viewed and/or shared.
What is an Electronic Document Management System?
An Electronic Document Management System (EDMS) is similar to a DMS, but is devoted to the day-to-day management of digital documents within a business enterprise and doesn’t address the handling of or archival of legacy paper documents. An EDMS is particularly useful in operations with hundreds or thousands of employees creating and accessing digital documents or files where it’s imperative to keep track of changes, edits, multiple versions, etc.
If you have any questions about Document Management Systems, give us a call at 330-597-8560.
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